Council Meeting Minutes – November 10, 2016

Here are the Regular Council Meeting Minutes for the City of Washington, PA for November 10, 2016. 

ROLL CALL:
Councilwoman Monda Williams – Present
Councilwoman Tracie Graham – Present
Councilman Ken Westcott – Present
Councilman Joe Manning – Present
Mayor Scott Putnam – Present

SOLICITOR:
Jack Cambest, Esquire

MOMENT OF SILENCE
In Honor of the Canonsburg Police Officers and the victims affected by today’s tragedy

PLEDGE OF ALLEGIANCE TO THE FLAG

A motion was made by Councilman Westcott, seconded by Councilman Manning, and unanimously carried to approve the minutes of the October 6, 2016, regular meeting of the Washington City Council.

PUBLIC PARTICIPATION: Individuals or group representatives who have signed in prior to the meeting, will have 5 minutes of microphone time to address Council during the public participation portion of the meeting. We prefer if there is a group, a representative be chosen to speak. Audience comments will not be permitted following the public participation portion of the meeting; therefore, we ask that you please review the agenda for any item(s) you may wish to discuss. We have, in the past, had individuals direct comments to Mayor and Council that were not correct or could not be documented. For that reason, we ask that your information be to the point and factual. Although we may not be able to answer your question at this meeting, we will refer your request or recommendation to the proper department for any necessary action.

PUBLIC COMMENT:
Tom Schneck, 745 Ewing Street, on behalf of the West End Neighborhood Watch: Announced the annual Light Up Contest. Judging will take place between 6:00 pm and 9:00 pm on Monday, December 12th. This helps beautify the neighborhood and provides safety by lighting up the area.

CLOSED TO PUBLIC PARTICIPATION

A motion was made by Councilman Westcott, seconded by Councilwoman Williams, and unanimously carried to approve the following payments to:

a) Baiano Construction in the amount of $33,368.03 for Pay Estimate No. 001.
CHARGE: 46.00/465-531 (General Fund Reserve.)
b) Baiano Construction in the amount of $11,232.52 for Pay Estimate No. 3. CHARGE:
66.00/446-313 (CATFISH CREEK.)
c) Baiano Construction in the amount of $4,345.88 for Pay Estimate 4 Army Corp.
CHARGE: 66.00/446-310. (CATFISH CREEK.)
d) Baiano Construction in the amount of $1,000.00 for Pay Estimate No. 2.
CHARGE: Reimbursed from TAP FUNDS. Paid 46.00/465-531. (PHASE III 9.)
e) Baiano Construction in the amount of $59,986.55 for Pay Estimate No. 3.
CHARGE: Reimbursement from TAP FUND No. 256000886. Paid 46.00/465-531.
(PHASE III 12A.)
f) Baiano Construction in the amount of $6,809.29 for Pay Estimate No. 3.
CHARGE: Paid from LSA-C000062885. (PHASE III 12B.)
g) Baiano Construction in the amount of $17,515.29 for Pay Estimate 4 LSA
Streetscape. CHARGE: Paid from LSA C000062885. (PHASE III 14C.)
h) Baiano Construction in the amount of $362.01 for Pay Estimate 4 LSA Traffic.
CHARGE: Paid from LSA-C000052500. (PHASE III 14D.)
i) Stahl Shaffer Engineering LLC in the amount of $12,689.11 for PHASE III
Inspection Invoice #15-303-3. CHARGE: Paid from LSA Funds C000062885. (PHASE III 15.)
j) CT CONSULTANTS in the amount of $8,119.68 for Invoice # 1328402-07.
CHARGE: Paid from LSA-C000062885. (PHASE III 13.)
k) A&M Glass LLC in the amount of $3,440.00 for PHASE III – Door Invoice #1945.
CHARGE: Paid from LSA Funds C000062885 (PHASE III 16.)
l) Widmer Engineering in the amount of $900.00 for 2016 Stormwater Inlet Project.
CHARGE: 01.43/430-313.
m) Widmer Engineering in the amount of $990.00 for 2016 September Items.
CHARGE: 01.43/430-313.
n) Interstate Pipe & Supply Company in the amount of $1,101.78 for Log Cabin Drive.
CHARGE: 01-446-000.
o) SIGCOM in the amount of $34,578.26 for Gamewell. CHARGE: 33/44-376.
p) Ashley Truck Service in the amount of $2,939.66 for deductable on claim
E5U5755001 for $1,000.00, deductible on claim E5U and deductable on claim E5U55869001 for $1,000.00, and six group 31 1125 CCA batteries for $939.66. CHARGE: 01.33/441-370.
q) Skelly & Loy in the amount of $699.54 for MS4 PHASE I & II Invoice #67944.
CHARGE: 96.00/446-000 (Marcellus Shale.)
r) Skelly & Loy in the amount of $4,954.85 for MS4 PHASE I & II Invoice #67726.
CHARGE: 96.00/446-000 (Marcellus Shale.)
s) Skelly & Loy in the amount of $5,564.16 for MS4 PHASE I & II Invoice #67156.
CHARGE: 96.00/446-000 (Marcellus Shale.)
t) Midrange Plus Services in the amount of $5,230.00 for (4) Firewalls (Phones &
Data.) CHARGE: 01.23/407-320.
u) First Security Finance in the amount of $13,158.15 for 4th Quarter Guaranteed Energy
Savings. CHARGE: 01.52/409-368.
v) Dodora, Matta & Cambest, P.C. in the amount of $2,767.25 for services rendered.
Invoice #15086. CHARGE: 01.13/404-310
w) AGRECYCLE in the amount of $2,800.00 for 2016-2017 Compost Contract Req #1.
CHARGE: 20.00/489-00.
x) Travelers in the amount of $2,392.90 for the insurance deductibles for Jan V. Ondra
and Richard Royal Jr. CHARGE: 01.60/486-350.
y) Baiano Construction in the amount of $40,355.70 for Pay Estimate No. 5- TAP.
CHARGE: 46.00/465-531 (Reimbursement from TAP FUNDS.) PHASE III.

z) Baino Construction in the amount of $4,092.76 for Pay Estimate No. 5-LSA.
CHARGE: Paid from LSA-C000062885. PHASE III.
aa) Baino Construction in the amount of $1,812.45 for Pay Estimate No. 5- LSA
TRAFFIC. CHARGE: PAID FROM LSA-C000052500.) PHASE III.
bb) Mary Beth Straub in the amount of $151.89 for refund 3 APTS due to Fire at 615
Allison Avenue. CHARGE: 20.00/364-603.

A motion was made by Councilman Manning, seconded by Councilwoman Graham, and unanimously carried to approve the following transfers:

a) $1,086.47 from LSA Funds 85.00/1000-000 to CATFISH CREEK PROJECT
FUND 66.00/100-000.
b) $2,808.13 from LSA Funds 85.00/100-000 to CATFISH CREEK PROJECT FUND
66.00/100-000.

A motion was made to approve the FIRST READING of:

ORDINANCE NO. 1884 BILL NO. 9 OF 2016

AN ORDINANCE OF THE CITY OF WASHINGTON, WASHINGTON COUNTY, PENNSYLVANIA, APPROPRIATING SPECIFIC SUMS ESTIMATED TO BE REQUIRED FOR THE SPECIFIC PURPOSES FOR THE CITY GOVERNMENT HEREAFTER SET FOR THE YEAR 2017.

(Budget Ordinance)
** (No Vote Required)**

A motion was made to approve FIRST READING:

ORDINANCE NO. 1882 BILL NO. 7 OF 2016

AN ORDINANCE AMENDING ORDINANCE NO. 1356, CHAPTER 1, PART 2, APPOINTED OFFICERS AND EMPLOYEES FOR THE YEAR 2017.
(Salary Ordinance)
** (No Vote Required)**

A motion was made to approve FIRST READING:
ORDINANCE NO. 1883 BILL NO. 8 OF 2016

AN ORDINANCE AMENDING ORDINANCE NO 1356, CHAPTER 24, PART 5, LEVYING A TAX AND FIXING A TAX RATE FOR ALL CITY PURPOSES ON THE VALUATION OF SUCH PROPERTY AS HAS BEEN OR MIGHT HEREAFTER BE ASSESSED AND SUBJECT TO TAXATION FOR THE YEAR 2017.
** (No Vote Required)**

A motion was made to approve FIRST READING:

ORDINANCE NO. 1881 BILL NO. 6 of 2016

ADOPTING AN AMENDMENT TO THE ARTICLES OF INCORPORATION OF
THE WASHINGTON-EAST WASHINGTON JOINT AUTHORITY. WHEREAS, THE BOARD OF THE AUTHORITY DESIRES TO INCREASE THE TERMS OF EXISTENCE OF THE AUTHORTY. WHEREAS, THE BOARD OF THE AUTHORITY ADOPTED A RESOLUTION ON MAY 23, 2016 TO INCREASE THE TERM OF THE EXISTENCE OF THE AUTHORITY BY INCREASING TO A DATE FIFTY (50) YEARS FROM THE DATE OF APPROVAL OF THESE ARTICLES OF AMENDMENT BY THE SECRETARY OF THE COMMONWEALTH.
**(No Vote Required)**

A motion was made by Councilman Westcott, seconded by Councilman Manning, and unanimously carried to remove from the table: The action to declare the property located at 288 East Maiden Street, Washington, PA 15301, Parcel Number: 740-009-00-02-00-00, as a public nuisance and authorize the release of the property to the Redevelopment Authority for scheduled demolition.

A motion was made by Councilman Manning, seconded by Councilman Westcott, and unanimously carried to declare the property located at 288 East Maiden Street, Parcel Number: 740-009-00-0-0012-00, as a public nuisance and authorize the release of the property to the Redevelopment Authority for scheduled demolition.

A motion was made by Councilman Manning, seconded by Councilman Westcott, and unanimously carried to approve Make a motion to approve the 2017 MMO’s in the total amount of $1,646,215.00 broken down as follows:
a) Officers & Employees Retirement System $ 62,073.00
b) Firemen’s Pension Plan $ 663,511.00
c) Police Pension Plan $ 920,631.00

A motion was made by Councilman Manning, seconded by Councilman Westcott,
and unanimously carried to approve the transfer of $559,954.71 from 29.00/492-900 (General Municipal Pension State Aid Fund) to 01.00/392-900 (General Fund) for 2016 Pension State Aid Allocation.

A motion was made by Councilman Westcott, seconded by Councilman Manning
and unanimously carried to approve payment to PNC Bank in the amount of $ 559,954.71 as payment of the 2016 State Aid Allocation CHARGE: 01.60/483-534 Pension Contributions.

A motion was made by Councilman Manning, seconded by Councilwoman Graham,
and unanimously carried to approve payment to Palermo/Kissinger & Associates in the amount of $20,000 for Preparation of Audited Financial Statements of the City of Washington for the year ended December 2015. CHARGE: 01.22/402-312 (Controller-Audit Services.)

A motion was made by Councilman Manning, seconded by Mayor Putnam,
and unanimously carried to approve payment to PNC Bank in the amount of $225,141.29 for the city’s final 2016 MMO Contribution for the pension fund. CHARGE 01.60/483-533 (General Fund-Pension Contributions)

A motion was made by Councilman Manning, seconded by Mayor Putnam,
and unanimously carried to approve payment to PNC Bank in the amount of $411,746.09 for ACT 205 Distressed Pension Collections thru 11/02/16. CHARGE: 79.00/483-000.

A motion was made by Councilwoman Graham, seconded by Councilman Manning,
and unanimously carried to remove Patti Chappel, Treasurer’s Office Collection Clerk, from Probationary Status effective 10/26/16 and amend the Salary Ordinance accordingly.

A motion was made by Councilman Westcott, seconded by Councilman Manning
and unanimously carried to support the Washington School District, Lemoyne Center and Academy for Adolescent Health LSA application requesting equipment and infrastructure funds for Community Pathways Academics.

A motion was made by Councilman Westcott, seconded by Councilman Manning
and unanimously carried to approve the Street Closing Application submitted by Mistick Construction.

A motion was make to approve FIRST READING:
ORDINANCE NO.1885 BILL NO. 10
AN ORDINANCE OF THE COUNCIL OF THE CITY OF WASHINGTON, WASHINGTON COUNTY, PENNSYLVANIA, AMENDING ORDINANCE NO. 1774, CHAPTER 15, PART 4, SECTION 407 – SPECIAL PURPOSE PARKING ZONES ESTABLISHED; PARKING OTHERWISE PROHIBITED TO INCLUDE 1 HANDICAP PARKING SPACE AT 545 ALLISON AVENUE; 1 HANDICAP SPACE AT 72 WEST HALLAM AVENUE; AND 1 HANDICAP SPACE AT 635 BROAD STREET; LIMITING HANDICAP PARKING SPACES TO TWO (2) HANDICAPPED SPACES PER CITY BLOCK.

** (No Vote Required)**
A motion was made by Councilman Westcott, seconded by Councilman Manning
and unanimously carried to request the Board of Township Supervisors of South Strabane to annex a portion of property identified on the Survey prepared by Engineering, Inc. dated July, 2016 and as amended, consisting of approximately 9.41 acres as identified in Deed Book 576, Page 93 in the Recorder’s Office of Washington County. All costs for engineering and legal to be paid by the School District of the City of Washington up to a maximum of Five Thousand ($5,000.00) Dollars.”

A motion was made by Councilman Westcott, seconded by Councilman Manning
and unanimously carried to approve the appointment of Tripp William Kline, Christy Bean Rowing and Nicholas Dubina to the Joint Planning Commission.

A motion was made by Councilman Manning, seconded by Councilwoman Graham,
and unanimously carried to change the recycling day from every other Tuesday to every other Monday for all city residents; contingent upon Republic Waste Services providing adequate advertising approved by council and providing that Republic assume all advertising costs.

A motion was made by Councilman Manning, seconded by Councilwoman Graham,
and unanimously carried to create the position of Temporary Part-Time Clerical Employee in the Parking Office at an hourly rate of $9.80 per hour and to amend the salary ordinance
accordingly.

A motion was made by Councilman Westcott, seconded by Councilman Manning
and unanimously carried to submit the zoning draft and map to the Washington County Planning Commission per the recommendation the Joint Planning Commission.

A motion was made by Councilman Manning, seconded by Mayor Putnam, and unanimously carried to appoint Michelle R. Sperl, City Clerk, as the authorized designee on behalf of the City of Washington, to represent the city with regard to paperwork for transfer of ownership of 11 mass transit vehicles from the City of Washington to the Washington County Transportation Authority.
A motion was made by Councilman Westcott, seconded by Councilman Manning
and unanimously carried to enter into an agreement with Grants Office, LLC to write and submit the Assistance to Firefighters Grant (AFG) not to exceed $1,500.00 and the City to earmark $9,200.00 in local match funds. CHARGE: 01.14/406-310.

A motion was made by Councilman Manning, seconded by Councilman Westcott,
and unanimously carried to enter into an agreement with Consol Pennsylvania Coal Company, LLC and the Washington County History & Landmarks Foundation to tear down and remove a certain barn located on lands situated in Richhill Township, Greene County Tax Parcel no. 2206-113.

A motion was made by Councilman Westcott, seconded by Councilman Manning
and unanimously carried to approve Skelly & Loy’s Change Order as part of the Catfish Creek Stormwater Management Project Site 4- to collect (2) water samples and discharge flow rate measurements, and prepare summary report to address source of iron discharge located at site #2-3.

A motion was made by Councilman Manning, seconded by Councilwoman Graham,
and unanimously carried to switch mobile phone carriers from Verizon to Sprint effective December 1, 2016.

A motion was made by Councilman Westcott, seconded by Councilman Manning
and unanimously carried to approve the purchase and installation of a camera in City Hall. CHARGE Special Fund: Capital Improvement Fund 77.00/409-700 Buildings-Capital Improvement City Hall.

Councilman Manning left the Council Meeting at 1:25 pm.

A motion was made by Councilman Westcott, seconded by Councilwoman Williams and unanimously carried to approve the 2017 City of Washington Holiday Schedule as follows:

2017 CITY OF WASHINGTON HOLIDAYS

January 2, 2017 New Year’s Day
January 16, 2017 Martin Luther King Day
February 20, 2017 Presidents’ Day
April 14, 2017 Good Friday
May 29, 2017 Memorial Day
June 14, 2017 Flag Day
July 4, 2017 Independence Day
September 4, 2017 Labor Day
October 9, 2017 Columbus Day
November 10, 2017 Veterans Day
November 23, 2017 Thanksgiving Day
November 24, 2017 Thanksgiving Day (Extra Day)
December 25, 2017 Christmas Day

A motion was made by Mayor Putnam, seconded by Councilwoman Williams, and unanimously carried to approve the 2017 Agenda and Council Meeting Dates as follows:

Agenda Meetings – * Council Meetings – **
January 9th January 12th
February 6th – 1 p.m. February 9th – 1 p.m.
March 6th March 9th
April 3rd April 6th
May 1st – 1 p.m. May 4th – 1 p.m.
June 5th June 8th
July 10th July 13th
August 7th – 1 p.m. August 10th – 1 p.m.
September 11th September 14th
October 2rd October 5th
November 6th – 1 p.m. November 9th – 1 p.m.
December 4th December 7th

* All Agenda meetings will be held at 6 PM unless otherwise noted.
** All Council meetings will be held at 7 PM unless otherwise noted.
General Work Sessions may be held Mondays and Thursdays between
the hours of 8:30 AM and 6 PM. All meetings will be held in Council Chambers,
55 West Maiden Street, Washington, PA, unless otherwise noted.

Elected Officials:

Councilwoman Monda Williams:

Councilwoman Williams made a motion, seconded by Councilman Westcott, and unanimously carried to remove all building code official duties from the Fireman’s Contract.

Councilwoman Williams made a motion, seconded by Councilman Westcott, and unanimously carried to hire Harshman CE Group as the City Building Inspector effective November 14, 2016.

Councilwoman Tracie Graham: No Report

Councilman Ken Westcott: Reminder that November is Leaf Pick Up for the City of Washington.
Addressed Mr. Boardley regarding Hart and Gordon. Stated that the street department will patch Hart now and in the spring will pave Gordon.

Expressed his heartfelt thoughts and prayers to the Canonsburg Police Department. In support of them he is wearing his blue today.

Councilman Joe Manning: No Report

Mayor Scott Putnam: No Report

The next regular meeting of the Washington City Council will be held on Thursday,
December 8, 2016 at 7:00 p.m. in Council Chambers. The Agenda Meeting will be held on Monday, December 5, 2016, at 6:00 p.m.

The City Building will be closed on Friday, November 11, 2016, in observance of Veteran’s Day. Regular office hours will resume on Monday, November 14, 2016 at 8:30 a.m.

The City Building will be closed on Thursday, November 24, 2016 and Friday, November 25, 2016 in observance of Thanksgiving. Regular office hours will resume on Monday, November 28, 2016 at 8:30 am.

A motion was made by Councilman Westcott, seconded by Councilwoman Graham, and unanimously carried to adjourn the meeting at 1:30 pm.

________________________________________________
Scott J. Putnam, Mayor

___________________________________
Michelle R. Sperl, City Clerk